For more information or assistance on the below please email IBC Registration.
EXHIBITION BUILD-UP TIMETABLE
Please ensure your staff and any appointed contractors are aware of the build-up schedule, health & safety rules, and stand build regulations. Floor Managers will be monitoring the safety measures within the exhibition halls.
| Thursday 7 September | 08:00 - 21:00 | Early Access for Space Only stands – must be requested via the Early Access for Build-Up form. NO LATE WORKING PERMITTED. |
| Friday 8 - Sunday 10 September | 08:00 - 21:00 | Space Only stand build-up. NO LATE WORKING PERMITTED. |
| Monday 11 - Wednesday 13 September | 08:00 - 21:00 | Space Only stand build-up. |
| 21:00 - 23:00 | LATE WORKING PERMITTED WITH ADVANCE APPROVAL. | |
| Wednesday 13 September | 08:00 - 21:00 | Shell Scheme stand build-up begins (including Meeting Suites, Balcony Suites and Pods). |
| 15:00 - 15:30 | Exhibition hall lights will be dimmed to allow exhibitors to test the lighting on their stand. | |
| Thursday 14 September | 07:00 - 18:00 | FINAL DAY OF BUILD-UP |
| 08:00 - 18:00 | Outside Exhibits build-up. | |
| 15:00 - 15:30 | Remove and dispose of plastic covering from stand floor and furniture to allow for cleaning. Exhibition hall lights will be dimmed to allow exhibitors to test the lighting on their stand. |
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| 18:00 | Aisle carpet and floor graphics will be laid during the evening. Stand construction and decorating must be completed and no more materials will be permitted into the halls. |
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| 18:00 - 22:00 | LATE WORKING PERMITTED FOR TECHNICAL SETUP/TESTING ONLY WITH ADVANCE APPROVAL. | |
| Friday 15 September | 07:00 - 10:00 | Staff briefings only. NO STAND CONSTRUCTION OR DECORATING PERMITTED. |
Hard hats, hi-vis vests and safety shoes (PPE) are compulsory for anyone in the halls during the period of Thursday 7 to Wednesday 13 September. Depending on conditions within halls, PPE may also be required on Thursday 14 September. PPE can be ordered through the RAI Webshop or purchased onsite at the RAI Hospitality Crew Centre (subject to availability).
LATE WORKING
Late working is classified after 21:00 until 23:00 only and will only be permitted from Monday 11 to Wednesday 13 September with advance authorisation from the IBC organisers. On Thursday 14 September late working will be permitted until 22:00 for technical setup/testing only. Late Working Authorisation Form can be obtained in the IBC Sales Office (Holland Lounge) and must be submitted by 15:00 on the respective day(s) of working late. Overnight working will not be permitted.
EXHIBITION BREAKDOWN TIMETABLE
Please ensure your staff and any appointed contractors are aware of the breakdown schedule and the health & safety rules. Floor Managers will be monitoring the safety measures within the exhibition halls.
| Monday 18 September | 16:00 - 16:30 | IBC2023 closes. Visitors will exit the building. Power to all exhibition stands will be switched off. REMOVAL OF STAND MATERIALS AND/OR EQUIPMENT BEFORE 16:30 IS STRICTLY PROHIBITED. |
| 16:30 - 18:00 | BREAKDOWN BEGINS. Removal of hand-carry goods only. | |
| 18:00 - 22:00 | Removal of equipment ONLY - stands are NOT to be dismantled. | |
| Tuesday 19 - Wednesday 20 September | 08:00 - 21:00 | Breakdown of stands and removal of all exhibits. |
| Thursday 21 September | 08:00 - 18:00 | Exhibition halls must be vacated by 18:00. |
Hard hats, hi-vis vests and safety shoes (PPE) are compulsory during exhibition breakdown. PPE can be ordered through the RAI Webshop or purchased onsite at the RAI Hospitality Crew Centre (subject to availability).
Any rubbish left on exhibitor's stand after dismantling will be subject to a removal fee which will be charged directly to the exhibitor by the RAI Amsterdam.