ACCESS & REGISTRATION

To speed up the process and to avoid queuing and congestion onsite, all workers must be pre-registered for their Work Pass in advance. Each individual will need to watch the RAI safety video before being sent their unique QR code, it takes less than 5 minutes. Everyone who has pre-registered can take their QR code and gain access to the RAI from the hall loading door where the badge printer can be accessed. Please note that not every loading door has a badge printer - at least one door per hall will have a badge printer. Work Pass badges can also be collected onsite - see below for locations and opening times. Please ensure ID is carried at all times. If you have any questions or need help with your Work Pass registration, please email badgecentre@rai.nl. 

Here is how it works:
English version: http://www.raisecurity.com/exhibition_organisers/en/88/IBC_2023/
Dutch version: http://www.raisecurity.com/exhibition_organisers/nl/88/IBC_2023/

WORK PASS COLLECTION

Please ensure your staff and any appointed contractors are aware of the build-up schedule, health & safety rules, and stand build regulations. Floor Managers will be monitoring the safety measures within the exhibition halls.

Hard hats, hi-vis vests and safety shoes (PPE) are compulsory for anyone in the halls during build-up. PPE can be ordered through the RAI Webshop or purchased onsite at the RAI Hospitality Crew Centre (subject to availability). 

LATE WORKING
Late working is classified after 21:00 until 23:00 only and will only be permitted from Monday 9 to Wednesday 11 September with advance authorisation from the IBC organisers. On Thursday 12 September late working will be permitted until 22:00 for technical setup/testing only. Late Working Authorisation Form can be obtained in the IBC Sales Office (Holland Lounge) and must be submitted by 15:00 on the respective day(s) of working late. Overnight working will not be permitted. 

Please ensure your staff and any appointed contractors are aware of the breakdown schedule and the health & safety rules. Floor Managers will be monitoring the safety measures within the exhibition halls.

Hard hats, hi-vis vests and safety shoes (PPE) are compulsory during exhibition breakdown. PPE can be ordered through the RAI Webshop or purchased onsite at the RAI Hospitality Crew Centre (subject to availability). 

Any rubbish left on exhibitor's stand after dismantling will be subject to a removal fee which will be charged directly to the exhibitor by the RAI Amsterdam.

Booking a Timeslot for Loading and Unloading If you are not serviced by CEVA for loading and unloading (i.e. if you have not booked a forklift or a pallet truck with CEVA), you will need to book a timeslot via the RAI Logistics Management System (LMS) which will be live 3 weeks before first day of build-up for you to book your timeslot for loading and unloading. For vehicles above 8m. long, it’s only possible to book a timeslot in LMS by RAI staff at P20. Timeslots will be given out based on availability. If your preferred timeslot is not available, you will need to book another timeslot.  Book you timeslot here.

For information on the CEVA services, download their brochure here.

Lorry Traffic Regulations

The movement of lorry traffic through Europe is subject to differing country laws. Exhibitors and Contractors should take note of these regulations to avoid unnecessary delays. 

Lorry Parking 

Lorry parking for will be located at P17/P18. This secure parking area is a short distance away from the RAI. All lorry drivers must visit the RAI security gate at the P5 Lodge by foot in order to confirm the parking position and pre-pay the parking fee for the event days (parking during build-up and breakdown is free of charge when ordering lorry parking for the event days). Please refer to the RAI Amsterdam Traffic Regulations for the lorry registration and parking route maps. Please note that it is not permitted for the drivers to spend the night in the lorry parking area. To ensure smooth delivery and collection of goods, exhibitors are requested to share this information and the RAI Amsterdam Traffic Regulations with their appointed contractors/drivers.

Deliveries / Collections

All trucks and lorries that need to deliver or collect goods to/from the RAI loading terraces must first report to the P20 buffer area, with vehicles till 8m. long and with a booked LMS time slot excluded. Vans above 2.70m. high are permitted to book a time slot in LMS. Vans underneath 2.70m. high are permitted to load/unload through the P4 garage. Please ensure you carry a photographic identification with you at all times. Unloading must be carried out as quickly as possible. Empty vehicles cannot be left on the RAI loading terraces under any circumstances at any time. If after receiving a warning, vehicles are still left on the RAI loading terraces, they will be towed away, and the exhibitor concerned will be charged with all related costs.

Maximum loading / unloading times at the RAI loading terraces

Vans - 30 minutes

Trucks - 45 minutes

Trailers - 60 minutes

Private Car Deliveries / Collections

Private cars with deliveries for halls should use the underground car parks and make use of the goods service lifts. During build-up and breakdown, cars and vans up to 1.90m high are permitted in P1/2/3/4. Vans up to 2.70m high are only permitted in P4. Other vehicles must register at the P20 buffer area and will be directed to the RAI loading area. Private cars are not allowed on the RAI loading terraces, except when a vehicle is higher than 1.90m or the goods are very heavy or bulky. These vehicles should proceed to the P20 buffer area where they will be re-directed. The same rules for unloading on the RAI loading terraces as for other delivery vehicles (as above) will then apply.

Please refer to the RAI Amsterdam Traffic Regulations for detailed information.