IBC2022 | BACK AT THE RAI AMSTERDAM

9-12 SEPTEMBER 2022

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Health and Safety Rules for Working Onsite

The following are general health and safety venue site rules, which must be adhered to by all Exhibitors and Contractors.

Exhibitors and contractors have a legal duty to cooperate with the venue health and safety staff on matters of health and safety compliance. It is the Exhibitor's responsibility to ensure that staff and contractors are fully trained to ensure safe-working practices. Good housekeeping and tidiness in all work areas minimises hazards and aids security. To view the RAI Amsterdam Safe Working Practices Manual, please click here

  • ALCOHOL & DRUGS
  • ANIMALS
  • AISLES
  • CAPACITY OF EXITS
  • CHILDREN
  • COOKING & SERVING FOOD
  • DOUBLE DECKER CONSTRUCTION
  • FLOOR CONDITIONS / LOADING
  • HANGING WIRES
  • HAZARDOUS SUBSTANCES & PROHIBITED GOODS
  • PPE (PERSONAL PROTECTIVE EQUIPMENT)
  • SMOKING
  • VEHICLES – MOVING
  • WATER FEATURES ON STANDS
  • WASTE
  • WOODCUTTING
  • WORK EQUIPMENT AND TOOLS
  • WORKING AT HEIGHT

ALCOHOL & DRUGS

It is strictly prohibited for any contractors to be under the influence of alcohol or illegal drugs while working at the RAI Amsterdam, or while performing site activities, including operating vehicles or equipment. RAI Amsterdam and IBC Health and Safety officers reserve the right to remove anybody who does not adhere to this rule from site. 

ANIMALS

Animals, with the exception of security dogs used by RAI Amsterdam security officers, are not allowed onsite. Guide dogs are permitted on request.

AISLES

During build-up aisles are to be kept as clear as possible at all times. They are marked with yellow tape during build up and breakdown. All waste other than small items, must be removed by the Contractors. During the show open period no objects are allowed to protrude from the stand into the aisles. Furniture, displays or parts of displays are not to be placed in the aisles. 

CAPACITY OF EXITS

he number, capacity and distribution of exits on a stand must be sufficient to allow visitors safe access and egress to ensure effective means of escape in the event of an emergency. Exits should be kept available and unobstructed and should be arranged so that there are alternative escape routes from any point within the stand. Escape route signs should be illuminated at all times. Alternative means of escape and adequately maintained general and safety lighting with illuminated exit notices shall be provided to an enclosed area on a stand. Escape routes and exits shall be maintained unobstructed, in good order with non-slippery, even surfaces.

CHILDREN

Children under the age of 16 are strictly not permitted anywhere at IBC2022. This includes all exhibition halls and conference areas during build-up, show days and dismantling. Young adults aged 16 - 18 are permitted and must register through the appropriate process.

COOKING & SERVING FOOD

No cooking (other than by the official venue catering contractor in authorised catering outlets) or serving of freshly prepared food for consumption on the stand (other than that ordered through and provided by the official venue catering contractor) is allowed within the halls during build-up, show days or breakdown period.

DOUBLE DECKER CONSTRUCTION

The construction of double deckers at IBC is governed by a number of strict health and safety rules that must be adhered to. For important guidelines and requirements regarding double decker construction and working at heights, please see Double Decker Construction Guidelines.

FLOOR CONDITIONS / LOADING

Floor loading limits vary in different parts of the venue. Those using heavy equipment, especially lifting equipment, must consult venue safety staff with regards to safe floor loading limits. During build-up there is a significant risk of slips, trips and falls and sharp objects left on the ground. All those working in the halls in build-up and breakdown are strongly advised to wear appropriate safety footwear.

HANGING WIRES

Hanging wires are not to be left hanging below head height and must be marked with tape.

HAZARDOUS SUBSTANCES & PROHIBITED GOODS

The following are not permitted onsite, unless specific permission has been granted by IBC and the RAI Amsterdam: 

  • Flammable or explosive substances, gases and dangerous goods, incl. radio-active and chemical substances classified as hazardous incl. toxic, corrosive, irritant, harmful or oxidising materials (with the exception of small quantities of domestic cleaning materials in containers or aerosols less than 500cc)
  • Goods or appliances which cause a nuisance by virtue of smell, sound, light (e.g. stroboscopic or disturbing lights) or any other means
  • Storage of helium and compressed gas cylinders
  • Lasers other than Class 1 lasers or those in completely enclosed equipment
  • Any activity involving water where there is a risk of legionella
  • Goods not mentioned on the participant's application, which shall be at the discretion of IBC and/or the Fire Brigade
  • Smoke machines
  • Animals

PPE (PERSONAL PROTECTIVE EQUIPMENT)

Hard hats and safety shoes (PPE) are compulsory for anyone in the halls during the build-up period of Thursday 1 to Wednesday 7 September. Depending on conditions within halls, PPE may also be required on Thursday 8 September. Hard hats and safety shoes are compulsory during exhibition breakdown. Tuesday 13 September is the first official full structural breakdown day until the end of the last breakdown day Thursday 15 September. PPE can be ordered through the RAI Webshop or purchased onsite at the RAI Hospitality Crew Centre (subject to availability). Please familiarise yourself with the RAI Amsterdam Safety Factsheet.

SMOKING

The RAI Amsterdam is a non-smoking venue. Smoking is only permitted in designated areas outside the halls during build-up, show dates and breakdown.

VEHICLES – MOVING

All reversing vehicles must be guided by a banksman. Engines are not to be left on idle in the halls. Where this is unavoidable i.e. for cranes, the lifting supervisor is responsible for ensuring the combustion fumes do not build up in the halls.

WATER FEATURES ON STANDS

The use of 'open' and flowing water (including fishbowls) is strictly controlled. The presence of sprayed and/or atomised water is strictly prohibited. Should the use of water be essential, permission needs to be obtained from Abraxys. You will also need to obtain an official permit from the RAI Amsterdam by filling out and submitting a Water Object Permit application to permits@rai.nl no later than 4 weeks prior to IBC2022. RAI Amsterdam Licencing Department will assess whether additional safety measures are needed, such as a legionella filter. For installing and using a filter, you will receive a quotation via the RAI Exhibitor Services. For measures and the Dutch regulations for the prevention of Legionnaires' Disease please click here.  

WASTE

Contractors are not to discard sharp objects and to ensure that nails and screws are not left sticking out of waste wood and either removed or hammered flat. Special waste, which may comprise a hazard such as chemicals, fats and cooking oils, must be safely disposed of. It is prohibited to put chemical waste in refuse bags or containers. Please contact RAI Exhibitor Services if you have any chemical waste. Waste containers can be ordered online via the RAI Webshop.

WOODCUTTING

Any machinery or equipment used must be in good condition, with dangerous parts effectively guarded. Dust must be kept to a minimum. All workbenches and manual saws for wood cutting must be equipped with the relevant bag and suction system for the sawdust and shavings produced. Protective devices must be used in the cutting areas and mobile elements.

WORK EQUIPMENT AND TOOLS

Exhibitors and contractors have duties to ensure that all tools are fit for purpose and safe to use. All dangerous moving parts such as circular saws must be guarded with controls to prevent unauthorised use.

The use of battery-powered tools is strongly advised to reduce trailing cables and risk of electrical hazards. Those using mains powered tools must ensure that cables are not trailed across aisles. All portable electrical equipment must be subjected to a suitable portable equipment testing regime.
Please sanitise all hand tools, controls and machinery before and after use. 

WORKING AT HEIGHT

Mansveld Expotech is the only rigging contractor permitted to make hanging points on the ceiling of the RAI Amsterdam. Accordingly, exhibitors or their contractors are not permitted to make hanging points independently. Mansveld Expotech will be glad to assist you with the correct rigging plan, complete with all the relevant truss materials, motorised hoists and customised services. For further information on the ordering of rigging services, please see Hanging Signs / Suspension Points and Wires.

Work at height without preventive safety measures is strictly not permitted and work will be stopped if such safety measures are not implemented effectively and until improvements are in place. Please note that "live" or "open-edge" working at height is strictly prohibited. Therefore, work on an edge will only be allowed as a strictly temporary measure to be kept to a bare minimum and only with the provision of additional safety measures such as fall restraint or arrest systems. 

IMPORTANT: For double deckers, as much of the construction as possible should be completed at floor level then lifted into position. This includes decking and the erection of handrails to ensure a safe place of work on the upper level once lifted, avoiding the need to provide additional safety measures such as temporary edge protection and fall restraint or arrest systems. Double deckers are reminded that they are obliged to complete the Double Decker Working at Heights Form detailing their control measures for working at heights.

All working platforms are to have a guard rail, mid rail and toe board. Tools are to be kept on lanyards so far as is reasonably practicable. Static and mobile access working platforms must be fit for purpose. Operatives working at height other than a static working platform designed for that purpose must be clipped on.