Should exhibitors wish to enhance their stand designs and incorporate established best practice guidelines to ensure a safe environment, please review the following established design considerations and safety measures. The below are recommendations only. Any enforced regulations will remain consistent with any changes in government regulations, national health authority guidelines and/or venue protocols.
- Provide adequate space for your stand personnel and exhibition attendees on your stand. Exhibitors may set capacity limits on their stands if preferred. If implemented, exhibitors will be responsible for managing and supervising stand access.
- Incorporate one-way traffic flow with clearly signposted entrances and exits.
- Install protective screen dividers in close contact areas on your stand e.g. reception/welcome desk.
- Encourage alternative forms of greetings, without physical contact.
- Promote personal hygiene practices amongst your personnel, contractors and visitors by providing hand sanitising facilities and signage promoting health and safety best practices including, but not limited to the below:
- Sanitise and wash your hands thoroughly and often
- Cough and sneeze into your elbow
- Do not shake hands. Instead, give people a nod or bump fists or elbows.
- Touch your face as little as possible
- Use paper tissues to blow your nose and discard them after use. Then wash your hands.
- In crowded places you can protect yourself and others by wearing a face mask
- Consider touchless alternatives to printed promotional materials. Exhibitors can order lead retrieval scanners to enable lead generation and digital content distribution from IBC’s preferred supplier Aventri. IBC recommends that exhibitors go paperless to reduce printed material waste.
- Plan for frequent disinfection of high-touch surfaces, equipment and materials on your stand. Design and any high-touch areas to be easily accessible to facilitate regular cleaning and disinfection. Disinfectants and cleaning products can be ordered through the RAI Amsterdam.
- Disinfect showcased products and/or equipment before and after being handled and instruct visitors to sanitise their hands before and after touching these.
- Regulate the capacity and timings of meetings and/or functions on your stand.
- Arrange meetings in advance where possible allowing sufficient time for disinfection of surfaces, equipment and materials in between meetings.
- Consider a designated catering area within your stand if providing complimentary food and drinks on. Drinks should be served in disposable cups or individual bottles. Please note that exhibitors are not permitted to bring food and drink into the RAI Amsterdam, or have third parties other than RAI Amsterdam, do so. Food and drinks must be ordered through the RAI Amsterdam.
Wellbeing of your Personnel and Contractors
As an exhibitor, you must ensure the health, safety and welfare of your personnel and contractors as far as is reasonably practicable. Before arriving on site, exhibitors must undertake suitable actions for ensuring that their personnel and any contractors attending the show on their behalf:
- Are not displaying any COVID-19 related symptoms and have not been tested positive for COVID-19 within the past 14 days.
- Have not been in contact with their household who have displayed COVID-19 related symptoms or have been tested positive for COVID-19 within the past 14 days.
- Have not been in contact with any other individual(s) who has displayed COVID-19 related symptoms or has been tested positive for COVID-19 within the past 14 days.
- Have not been instructed to self-isolate.
If you are displaying COVID-19 symptoms, or if anybody in your household is displaying COVID-19 symptoms, or if you are otherwise self-isolating (either due to a recent positive COVID-19 test or otherwise), you must not attend IBC2023.